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Pauzora Help

Record sick leave for an employee

Record a sick leave (or any other reported absence) for an employee, and correct its dates later if the sick note gets extended or cut short.

Before you start

  • You need to be the employee’s manager, or have the HR or Admin role covering them. Employees cannot record sick leave for themselves — they report it to you, and you record it.
  • Sick leave is a reported absence: it is a fact you record, not a request that waits for approval. The entry becomes active immediately, and there is no approval chain.
  • Backdating is expected — you can record an absence that started days or weeks ago.

Record the absence

  1. On your dashboard, click Request time off and pick the reported type (for example Sick leave). The sheet switches to recording: there is no approval preview and no submit button.
  2. Under Record for, pick the employee.
  3. Enter the first day and the last day of the absence. If the sick note is still open-ended, enter the dates you know — you can amend them later.
  4. Optionally add a comment (for example the sick-note reference).
  5. Click Record absence. The confirmation reads Absence recorded and the entry appears immediately for calendars and availability.

The sheet in recording mode with the reported type selected, the Record for picker and Record absence

Amend the dates later

If the doctor extends the sick note (or the employee returns early):

  1. Open the recorded absence.
  2. Enter the new first and last day — the full corrected range, not just the extra days.
  3. Save. The absence now covers the new range.

Every amendment keeps a full audit trail: who changed what, on whose behalf, and both the old and the new date range.

What happens next

  • Sick leave does not reduce anyone’s vacation balance. Reported absence types normally track days without drawing from any leave entitlement (your company’s policy configuration decides this).
  • If your company set a tracking threshold for the type (for example the 33-day statutory sick-pay period in Poland), crossing it shows a warning to whoever records or amends the entry — it never blocks the record unless your company explicitly configured a hard limit.
  • A record made by mistake can be cancelled like any other absence; the books are corrected automatically.